Be More Productive with the Rule of 3

Matt Chan • March 22, 2016

This article was originally published on LinkedIn by Chris Bailey on Oct 28th 2015. Chris is a self-proclaimed Jedi Master at A Life of Productivity where he blogs about being productive.

For Some Strange Reason, Our Brain is Wired to Think in Threes.

As kids, we grow up immersed in stories that involve threes: Goldilocks and the Three Bears, the Three Blind Mice, and the Three Little Pigs. In high school, when we’re forced to dissect books like The Three Musketeers for English class, we break down the plot into three parts—the beginning, middle, and end. When we become adults, we observe that good things happen in threes, and that the “third time’s the charm.” The Olympics awards three medals for each event—gold, silver and bronze… Well, you get the idea.

There is something oddly attractive about the number three which can help you a lot as far as productivity is concerned.

Good #ProductivityHacks are hard to come by. There’s no shortage of advice out there, but after you read it, you have to make all that time back, presumably by using the very tactics you’re reading about. If the productivity hacks don’t help you earn that time back—and then some—you’re really just looking at productivity porn.

Over the last decade, I’ve experimented with countless productivity hacks. Some of them have worked, many of them haven’t. But the one productivity hack that has produced the greatest returns for me is the Rule of 3.

Here’s the Rule of 3:

At the start of every morning, fast-forward to the end of the day and ask: When the day is done, what three things will I want to have accomplished?
Do the same at the start of every week.

That’s it.

The rule is simple, but deceptively so. I’ve found that the Rule of 3 helps me work more efficiently and earn back more time than any other productivity hack:

It fits with the way we think. For some reason that I haven’t been able to figure out, from childhood our brain is wired to think in threes.
It’s hard to keep in mind what’s important. While you won’t remember a whole laundry list of things to do when you’re in the trenches, you’ll remember your three intentions.
You decide what you don’t By picking the three main things you want to accomplish that day, you have taken the time to separate what’s important from what isn’t.
It only takes a minute. For every minute you spend using the Rule of 3, you gain back at least 10 minutes of productivity.
It helps you work more deliberately. Productivity is the process of working more deliberately, with intention. The Rule of 3 helps you to step back, determine what’s important, and then reflect throughout the day on whether you’re spending your time on the right things. The intention behind your actions is like the shaft behind an arrowhead. I haven’t found a better rule for setting intentions every day.
The rule lets you consider your limits. Each day you only have so much time, attention, and energy. Productivity is a process of understanding your constraints. The Rule of 3 helps you think about how much want to accomplish, and then, over time adjust to how much you actually can accomplish once you better understand your limits. At first, I overestimated how much I could get done when defining my three things; later I underestimated what I was capable of. Finally I settled into an equilibrium where I understood how much I could do every day. That awareness has become, as Steve Jobs might say, insanely valuable.

As you might expect with something so simple, the rule is ageless. It has been talked about by everyone from Leo Babauta of Zen Habits to Gina Trapani of Lifehacker. I first discovered the rule from J.D. Meier, the author of Getting Results the Agile Way . J.D. is Microsoft’s Director of Business Programs, where he and his team use the rule every day. When I asked J.D. why he thought the rule is so powerful, he said, “I originally focused on the Rule of 3 because when my manager asked me what the team achieved for the week, he didn’t want a laundry list. He was willing to listen to three compelling outcomes.” J.D. found that “three things was very easy to keep top of mind, without having to write it down or look it up.”

I’ve found the exact same thing.

When your aim is to work more deliberately and accomplish more over the day, the Rule of 3 is in a league of its own.

Chris Bailey blogs about productivity over at A Life of Productivity . He’s the author of the forthcoming book, The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy , which will be published in January 2015 by Crown Business.

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Mortgage Advice to Help You Through a Separation

By Matthew Chan • February 19, 2025

With the latest stats claiming that about half of marriages end in divorce and with around three-quarters of Canadians being homeowners, it’s important to know how to handle your mortgage if you decide to separate. Here’s a quick list of things to consider. Keep making your payments. A mortgage is a legally binding contract between you and the lender. It doesn’t take marriage into account. If your name appears on the mortgage, you're responsible for making sure the regular payments are made. A marital breakdown does not give you an excuse not to make your mortgage payments. If, during your marriage, you've relied on your spouse to make the mortgage payments and you aren’t certain payments are being made after separating, it's in your best interest to contact the lender directly to verify your mortgage is being paid. If payments aren't being made, it could affect your credit score or worse; the lender could start foreclosure proceedings. There is always a financial cost to break your mortgage. When working through how to split your finances, you decided to either refinance your mortgage, remove someone from the title, or sell the property, keep in mind that you will incur legal costs. If you’re in the middle of a term, the penalty for breaking your mortgage might be significant, especially if you have a fixed-rate mortgage. It’s certainly worth contacting your mortgage lender directly to verify the cost of breaking your mortgage. Having that information accessible when writing out your separation agreement will provide increased clarity. Listing your marital status as separated or divorced. When completing a mortgage application for securing new mortgage financing, when you list your marital status as separated or divorced, you can expect that a lender will want to see your legal separation agreement or your divorce papers. The lender wants to make sure you aren’t responsible for support payments. So if you haven’t finalized the paperwork, expect delays in securing mortgage financing. It could be harder to qualify for a new mortgage. With the separation of assets also comes the separation of incomes. If you qualified for your existing mortgage on a double income, you might find it hard to maintain the same quality of lifestyle post-separation. This is where careful planning comes in. Working closely with your independent mortgage professional will ensure you understand exactly where you stand. You’ll want to put together a plan for how to handle the mortgage on the matrimonial home. Purchasing the matrimonial home from your ex. There are special considerations given to people going through a separation to buy out the matrimonial home. Instead of looking at the transaction like a refinance where you can only borrow up to 80% of the property’s value, lenders will consider one spouse buying out the other up to a 95% loan to value ratio. This comes in handy when dividing assets and liabilities. Navigating the ins and outs of mortgage financing isn’t something you have to do alone. If you're going through a separation and you’d like to discuss all your mortgage options, please connect anytime. It would be a pleasure to walk you through the process.

What is a Second Mortgage?

By Matthew Chan • February 12, 2025

If you're not all that familiar with the ins and outs of mortgage financing, the term "second mortgage" might cause a bit of confusion. Many people incorrectly assume that a second mortgage is arranged when your first term is up for renewal or when you sell your first home. They think that the next mortgage you get is your "second mortgage." This is not the case. A second mortgage is an additional mortgage on a single property, not the second mortgage you get in your lifetime. When you borrow money to buy a house, your lawyer or notary will register your mortgage on the property title in what is called first position. This means that your mortgage lender has the first claim against the sale proceeds if you sell your property. If you happen to default on your mortgage, this is the security the lender has in repossessing your property. A second mortgage falls in behind the first mortgage on your property title. When you sell your property, the lawyers will use the sale proceeds to pay off your mortgages in sequence, the first position mortgage is paid out first, and the second mortgage is paid out second. After both mortgages are paid off completely, you get the remaining equity. When you secure a second mortgage, you continue making payments on your first mortgage as per your mortgage agreement. You must also then fulfill the terms of the second mortgage. So why would you want a second mortgage? Well, a second mortgage comes in handy when you're looking to access some of your home equity, but you either have excellent terms on your first mortgage that you don't want to break, or you’d incur a huge penalty to break your first mortgage. Instead of refinancing the first mortgage, a second mortgage can be a better option. A second mortgage is often used as a short-term debt consolidation tool to help provide you with better cash flow. If you’ve accumulated a considerable amount of high-interest unsecured debt, and you have equity in your home, you can secure a second mortgage to lower your overall cost of borrowing. If you'd like to know more about how a second mortgage works, or if you'd like to discuss anything related to mortgage financing, please connect anytime!

Unsure About the Housing Market? Let's Talk.

By Matthew Chan • February 5, 2025

If you’ve been thinking about buying a property, whether that be your first home, next home, forever home, or a home to retire into, the current state of the Canadian economy might have you wondering: Is this really the right time to make a move? There is certainly no shortage of doom and gloom in the news out there. The truth is, that’s a tough question to answer in the best of times. It’s nearly impossible to know for sure what’s going to happen next with the housing market in Canada. It could heat up or it could cool down. So here’s some advice. Instead of basing your buying decision entirely on external market factors, like the economy or housing market, consider looking for the answers internally. When you stop looking at the market to determine your timing to buy a home, and instead examine the personal reasons you have for wanting to buy a home, the picture can become much clearer. Here are some questions to consider. Although they are subjective, they will help bring you clarity. Ask yourself: Does buying a property now put me in a better financial position? Do I make enough money now to afford a new home and maintain my lifestyle? Do I feel confident with my current employment status? Have I saved enough money for a down payment? How long do I plan on living in this new home? Is there any scenario where I might have to sell quickly and potentially lose money? Does buying a property now move me closer to my life goals? Do I really want to buy now or am I just feeling a lot of pressure to just buy something? Am I holding back because I'm scared property prices might drop soon? There’s no doubt that buying a home can be stressful, but it doesn’t have to be. Having a plan in place is the best course of action to help you make good decisions and alleviate that stress. If you’d like to have a conversation to discuss your plans, ask some questions, and map out what buying a home looks like for you, we can address many of the unknowns together. The best place to start is to work through a mortgage pre-approval. There is no cost for this service, you’ll learn exactly what you can qualify for, and it will provide a lot of clarity about your situation. You might decide that it’s best to wait before buying, and that’s just fine. You might find that now’s a perfect time for you to buy! If you'd like to talk, please connect anytime. You’re not in this alone. We can work through everything together.